Home' Rotary Down Under : September 2014 (NZ Pacific) Contents Until now, club secretaries have had to
fill out an eight-page semi-annual report
(SAR) to calculate the amount owed to
Rotary International in membership dues
and subscription costs. New members
had to be written in, old members
crossed out and many calculations made
before the club treasurer could pay
Beginning in January 2015, that
invoice will be just one page.
All membership changes can now be
managed online by logging into www.
rotary.org. Your club’s invoice will be
calculated from that data.
There’s also another benefit: For
the first time, RI will have real-time
membership information. That means
when a new member joins, support staff
can respond faster with a welcome letter
and all the services Rotarians enjoy. It
also means more accurate membership
data will be available to district governors
and regional coordinators, making it
easier for them to measure membership
fluctuations and react accordingly.
This change affects clubs worldwide.
Here’s what you need to do:
• If you’re a club member, you should
report changes in your membership
status to club officers as soon as
possible so this information can be
updated in your club’s records.
• If you’re a club leader, it’s essential to
update your club’s membership data
to receive a correct invoice in January.
Club secretaries should register new
members and remove terminated
members within 30 days. (If your
club is part of the member data
integration initiative, you’ll update
your membership information through
your local database. Check with your
database vendor for further details.)
The number of members in Rotary’s
database for your club on January
1 and July 1 will be considered the
official number of members in your
club and your invoice will be based on
this number. Incoming officers should
be reported by February 1.
• If you’re a district leader, make sure
your clubs are aware of this change.
Help club leaders understand the
new process and field questions.
Make sure all clubs have reported
their membership changes to Rotary
International by January 1.
When will the new invoice
The first invoice in the new format will be
sent to clubs at the end of January 2015.
Will it be possible to make
adjustments to that invoice?
You should not need to make adjustments.
All membership updates should be made
before January 1 to ensure the invoice
reflects your club’s current membership.
If there’s a discrepancy, please call
the finance representative listed on
Will our club get an updated list
of members with the invoice?
In January, yes. However, the July invoice
will show only the number of members
used to calculate the dues balance. If you
need to see the official membership list
used to calculate your invoice it can be
printed from Rotary’s website.
Why is this better?
There are two main reasons. First,
invoices will reflect current membership
data, so club officers will no longer
need to recalculate or make adjustments
before paying. When the invoice arrives,
it’s ready to be paid. Second, changes
in membership data will be available
to district governors and regional
“This will save time and effort for
clubs and keep membership data up to
date,” says RI Director Steven Snyder,
who proposed the change to the Board.
“We’ll now be able to assess clubs
worldwide with accurate membership
Find more detailed information
about this change at www.rotary.org/
clubinvoice. Email clubinvoice@rotary.
org with questions, or contact your club
and district support representative. Your
representative also can help you create
an account at www.rotary.org
PDG Ray Stewart
While our rebuilding work (including
clean water systems) continues in
the Philippines, the need for ongoing
funding never stops. We are seeking
donations for two primary and specific
purposes. First, we must replenish
stocks of home repair kits, tents and
other vital equipment ahead of the next
call for assistance – sadly, it will come.
And we also need to provide ongoing
water purification systems (and training)
in the Philippines, particularly since the
outbreak of cholera.
On the international front, our friends
at Disaster Aid Malaysia have just seen
it formally recognised as a government
approved charity, and moves are afoot
for the creation of Disaster Aid India,
again as a Rotary club project.
We are also expanding our Australian
Rotarian network, as well as making
some proactive changes to the way we
work in disaster response in developing
countries. Looking ahead, to make that
more effective, we want to appoint
representatives – a balanced number
of clubs appropriate for each District
to work with us coordinating and
promoting our humanitarian program.
If your club is interested in being
considered to be part of our team, we
welcome preliminary expressions of
interest to info@disasteraidaustralia.
Thank you for supporting our ongoing
and vital humanitarian assistance to
people in need.
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